Trust us to hunt down the best of these templates and make them available to the users for the management of inventory. You can easily maintain a detailed sheet consisting of details about your IT servers, their placement and locations, their backup schedules, as well as other relevant information that can help you manage them efficiently. You can easily use and customize this service and maintenance application to ensure that you maintain and excel the pace of business without putting much stress on your staff.
You can easily create this template for keeping a track of license purchases, software installation, expiry dates or duration of installed Microsoft programs, and many others. All of these columns contain formulas which are automatically copied for all new transactions that are added to the sheet. Error Code - if there is a problem with the input in any of the user input columns, an error code will be displayed in this column. Category - the asset category is looked up on the Assets sheet based on the asset number that is specified in column C.
This column is included for information purposes only. Transaction Date ID - the formula in this column is based on the transaction date which is entered in column A. Transaction Amount - the formula in this column is based on the amount which is entered in column F.
Historical Cost -the formula in this column is based on the amount which is entered in column F for all acquisition type transactions. Current Lifetime - the formula in this column is based on the asset lifetime which is entered in column G. Current Residual - the formula in this column is based on the residual value which is entered in column H. Note: Only one acquisition transaction can be recorded for each asset because an asset can only be acquired once.
If an asset is scrapped which is recorded as a disposal and subsequently needs to be added back to the fixed asset register, a new asset number should be used for this purpose. The recording of duplicate asset acquisitions will result in an input error in the Error Code column and may also result in inaccurate template calculations.
Note: All the depreciation calculations that form part of the fixed asset register are automated and you therefore do not need to record any transactions in order to record any monthly or annual depreciation amounts. Also note that all the automated calculations in this template are based on the review date that is specified on the Assets sheet.
You can therefore roll the template forward for subsequent periods or back to previous periods by simply changing the review date on the Assets sheet. All the column headings on the Transact sheet contain a filter selection arrow. The following error codes may result from inaccurate input on the Assets and Transact sheets and will be displayed in the Error Code columns on the appropriate sheet.
The heading of the affected input column will also be highlighted in orange in order to indicate that an error is present in the appropriate column:. Note: Input errors may result in inaccurate template calculations and it is therefore imperative that all errors are resolved before reviewing the fixed asset register balances and processing any general ledger journal entries.
The Category sheet contains a fixed asset register summary for all the asset categories that are created on the Set-up sheet. Individual assets are linked to a fixed asset category by selecting a category in column E on the Assets sheet.
No user input is required on the Category sheet. Note: Only the first 30 asset categories are included on the Category sheet by default but you can add additional asset categories if required to the sheet by simply copying the formulas in the last row that contains data into the appropriate number of additional rows. Note: If you want to view the detailed fixed asset records that make up the totals on the Category sheet, you can apply a filter to the Category column on the Assets sheet by clicking the selection arrow next to the column heading and selecting the appropriate asset category.
The totals above the column headings will equal the amounts that are reflected on the Category sheet.
Note: The Category sheet is compiled based on the review date that is specified in cell E2 on the Assets sheet. If you therefore want to amend the reporting period for which the asset category summary is compiled, simply enter a new review date on the Assets sheet.
The Class sheet contains a fixed asset register summary for all the asset classes that are created on the Set-up sheet. Individual assets are linked to a fixed asset class by selecting an asset category in column E on the Assets sheet. Each asset category is linked to a separate asset class by selecting the appropriate asset class in the asset category set-up on the Set-up sheet. No user input is required on the Class sheet. Note: The template accommodates a maximum of 30 asset classes on the Class sheet.
This should be more than sufficient for any business because the asset classes are used for financial statement reporting purposes. Note: If you want to view the detailed fixed asset records that make up the totals on the Class sheet, you can apply a filter to the Class column on the Assets sheet by clicking the selection arrow next to the column heading and selecting the appropriate asset class.
The totals above the column headings will equal the amounts that are reflected on the Class sheet. Note: The Class sheet is compiled based on the review date that is specified in cell E2 on the Assets sheet.
If you therefore want to amend the reporting period for which the asset class summary is compiled, simply enter a new review date on the Assets sheet. The Journals sheet contains an automated report of the recommended journal entries that need to be processed in order to account for all fixed asset transactions in a general ledger.
The general ledger journal entries on this sheet are compiled on an asset category basis because each asset category is linked to a general ledger account for each of the transaction types that are included in the template. Note: Only the first 30 asset categories are included on the Journals sheet by default but you can add additional asset categories if required to the sheet by simply copying the formulas in the last row that contains data into the appropriate number of additional rows.
Note: The Journals sheet is compiled based on the review date that is specified in cell E2 on the Assets sheet. If you therefore want to amend the reporting period for which the automated journal report is compiled, simply enter a new review date on the Assets sheet.
The general ledger journal entries on the Journal sheet can be compiled on a month-to-date MTD or a year-to-date YTD basis by simply selecting the appropriate period from the list box in cell E2. All the journal entry amount calculations are automatically updated. Each general ledger journal entry consists of four columns which contains two sets of accounts and amounts. The account numbers that are included on the Journal sheet are determined based on the general ledger accounts that are linked to each asset category on the Set-up sheet.
In terms of the journal entry amounts, a positive value refers to a debit entry and a negative value refers to a credit entry.
There are 5 general ledger journal entries on the Journals sheet - the purpose of each of these journal entries can be summarized as follows:. Note: If you want to analyse the values that have been included on the Journals sheet, we recommend that you refer to the Category sheet or that you apply the Filter feature to the asset records on the Assets sheet in order to analyse the journal amounts for a specific asset category.
How to use the Basic Fixed Assets Register template Download the sample or trial version when reviewing these instructions. Template Set-up The template can be customized for your business by editing the business details, asset categories and asset classes on the Set-up sheet.
Asset Classes The template includes 6 default fixed asset classes which can be customized in the cell range from cell A17 to cell B Asset Categories The template includes 11 asset categories which can be customized in the cell range from cell A27 to cell G The accounts that need to be entered in each column are better described as follows: Cost - the general ledger accounts that are entered in this column reflect the cost of each asset category.
These accounts should therefore be balance sheet accounts. Accum Depr - the accounts in this column reflect the accumulated depreciation that has been written off against each asset category. Depr - the total depreciation charges for each asset category is allocated to the accounts in this column. These accounts should therefore be income statement accounts. Profit - if assets are sold, the profits or losses on the disposal of assets are allocated to the accounts that are specified in this column.
You can again use a single account for all asset categories or enter separate accounts for each asset category. These accounts should be income statement accounts. Input Error Codes The input error codes at the bottom of the Set-up sheet are included for information purposes only and provide users with a reason for the error codes that may be encountered when entering transactions on the Assets and Transact sheets.
Asset Set-up Each individual fixed asset must be added to the Assets sheet by assigning an asset number to the fixed asset. Recording Asset Transactions All asset transactions must be recorded on the Transact sheet. Error Codes The following error codes may result from inaccurate input on the Assets and Transact sheets and will be displayed in the Error Code columns on the appropriate sheet.
The heading of the affected input column will also be highlighted in orange in order to indicate that an error is present in the appropriate column: E1 - this error code means that a duplicate asset number has been created on the Assets sheet. If you delete the row that contains the duplicate asset number, the error is resolved. E2 - this error code means that the asset category that needs to be selected in column E on the Assets sheet is blank or does not exist.
Select a valid asset category from the list box in order to resolve the error. Note that all the asset categories that are included on the Set-up sheet are included in the list box.
E3 - this error code means that the asset number that needs to be selected in column C on the Transact sheet is blank or does not exist. Select a valid asset number from the list box in order to resolve the error. As they are available in nice formats, it is easy to look up for a particular model and obtain the details nicely. People who maintain stock and asset play a big role in any organization as they ensure that supplies are readily available when there is a change necessary in any asset.
Well tabulated computer inventory sheets become indispensable then. They can be evaluated and action taken rightfully against any particular computer. Regular tasks get delayed as the maintenance engineer has to inspect himself by going through each and every hardware and software components and then take necessary actions.
Valuable time gets wasted thereby. On the other hand, if smart sheets like these are available, actions can be readily taken. One can just give a phone call and convey the specifications to the maintenance engineer. He will come prepared and only a little time on repairs is taken. Department: Here goes the name of the department, like human resource, finance, administration, production etc, which is currently using or storing the asset.
Category: The user can make a customized list of the type of assets and categorize each asset under one of these types. Some examples of categories are — computers, electronic equipments, furniture, storage, machinery etc. Number of Units: This field is self explanatory and you just need to put in the number of units of a particular asset.
Default Storage Location: Every asset, especially the ones that are frequently moved from one location to another, must have a defined default storage location where they should be stored when not in use. Current Location: This field is meant for recording the current location of the asset. For all assets that are permanently assigned to a particular department or office the default storage location and the current location will remain the same and thus this field can be left blank.
Warranty Expiry Date: The warranty expiry date needs to be filled up only if the asset is still in the warranty period.
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